Introduction

This is a brief overview of how we are implementing PAYE Modernisation. Our desktop payroll software and Cloudpay will support both ROS Payroll Reporting and also Direct Payroll reporting. This means that you have a choice of how you would like to communicate with Revenue. Direct Payroll reporting is a seemless integration with Revenue whereas ROS Payroll reporting relies on uploading files to ROS in a simlar fashion to how P35s and P30s currently work.

We have had to make some changes to Payback and Cloudpay for PAYE Modernisation. 

  • Extra fields in the Employee screen
  • A new way of re-employing people
  • Now there is a 'Revenue' section on the main menu
  • Facility to process RPNs and PSRs
  • List of Employees file

Like previous years there will be a pre-release in December for people who need to process January payroll early. Our main version will be ready on 1 January 2019 when Revenue systems go live.

We will be updating our support section for PAYE modenisation.

What should you do?

  1. Make sure that all of your employees that have left your employment have correct leave dates - ie that you have P45d them.
  2. Ensure that your current employees have valid PPSNs.
  3. Create the List of Employees and upload this to ROS. Note that this has to be done before 31 Oct 2018. Instructions are here: https://www.payback.ie/support/quick-tutorials/creating-a-list-of-employees/
  4. In January 2019 upgrade to the 2019 version of Payback as you usually would.
  5. Upload your Final 2018 P30 and 2018 P35 as you usually would, using the 2019 version of Payback
  6. Create P60s using the 2019 version
  7. Start using the new PAYE modernisation features - detailed instructions to follow.

 

Glossary

PMOD - PAYE Modernisation

PSR - Payroll Submission Request (Similar to a P35, but also with P45 information)

RPN - Revenue Payroll Notification (The new name for P2C or tax credit imports)

Digital Certificate - A file containing your unique key for logging into ROS

ROS Payroll Reporting - Manual Upload. Using files to upload Payroll Submission Requests and to download Revenue Payroll Notification, like the current ROS P35 /P2C method

Direct Payroll Reporting - Seemless Integration. Upload and download data to ROS directly, using Payback

Changes to the payroll process

The following diagram outlines how the way you process payroll with Payback and Cloudpay will change in 2019. Instead of submitting P35s at the end of the year, you will be required by the government to submit what is effectively a P35 each time you pay your employees. You will no longer issue P45s or P60s. Revenue will know when employees have left your employment when you submit your Payroll Submission Request. There will be fines for employers who do not comply.

Request RPN

A sneak peek at the new RPN screen. This screen is used to request RPNs; the new way to import Tax Credits files. Note that this screen may change slightly as parallel testing progresses.

Payroll Submission

This is the main PAYE Modernisation screen. Here is where all the main PAYE Modernisation processing happens. Submit, delete or amend submissions to ROS using this facility. This screen may also change as PAYE Modernisation parallel testing progresses.

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