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Introduction

Payroll should be processed before the pay date.  

Auto-Enrolment submissions are generated directly from payroll using Gross Pay and are subject to a strict cut-off of 6:30pm on the pay date. Once this cut-off has passed, submissions cannot be amended or corrected, even if payroll errors are discovered later.

Processing payroll on or after the pay date leaves no time to identify or fix issues such as missing employees, incorrect pay, or incorrect employment details before the Auto-Enrolment cut-off. Any late changes may result in permanent mismatches between payroll and Auto-Enrolment records.

Processing payroll in advance of the pay date allows time to review figures, correct errors, and ensure Auto-Enrolment submissions are accurate before they become irreversible.

 

If you discover a mistake before 6:30pm of the pay date, you can still correct it in the usual manner.

If it is after 6:30pm of the pay date:

  • You can still make a single submission through Payback if you have not yet made a submission for the pay date.
  • If it is after 6:30pm and you already made a submission for the pay date, you can still make submissions for additional employees (ie, if the original submission failed for the employee, or they were completely missed out of the original submission). You must do this through the MyFutureFund.ie portal

 

This document explains how to make submissions for additional or missed employees through the MyFutureFund.ie portal.

Correct the payment

  1. Correct the payment for the employee in Cloudpay. Do this in the Payroll screen.
  2. Go to the Auto Enrolment screen in Cloudpay and find the employee.
  3. Make a note of the GROSS PAY amount. This is what you need for the next step in the Portal

Log into MyFutureFund.ie

Log into the MyFutureFund.ie portal as Employer/Agent

On the main screen, select Submit Payroll Manually

Used API to Submit

If you've already made submissions through Payroll Software, then a message will appear like opposite.

Click the Continue button

Employee List

You will see a list of all the enrolled employees for the company.

  1. Select the missing employee.
  2. Enter the Pay date. This must match the pay date in Payback 
  3. When the Pay date is entered, more fields appear.
  4. Select the Payment Frequency. It must be the same Payment Frequency you are using in Payback 
  5. Enter the Gross Pay. The Employee and Employer contributions will automatically update to 1.5% of the gross pay. You can enter these.
  6. MAKE SURE THE GROSS PAY IS CORRECT! - you wont be able to correct this if it is wrong.

 

Make the Submission

Check that everything is correct. If it's wrong, you won't be able to fix this!

When you are absolutely certain everything is correct, scroll down to the bottom of the page.

Click Continue to Payment to finish

Important Notes

If you make a mistake and want to correct or delete something you've already submitted and it's after 6:30pm of the pay date, you will not be able to - either through MyFutureFund or any Payroll software.

You have to Contact NAERSA to get it fixed via MyFutureFund